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 Post subject: Executive Director's Report, July 2006
PostPosted: Thu Aug 17, 2006 8:46 am 
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Joined: Mon May 08, 2006 2:03 pm
Posts: 43
Executive Director’s Report
July, 2006
Betty Schohl, Executive Director


OLD BUSINESS

Non KTC races

6/24/06 Cove Lake--- KTC finish line assistance/data entry and results.
Invoiced, payment received.

7/1/06 Equipment Rental: Freedom Run 5K/Madisonville
Invoiced

Recent KTC races

7/3/06 Pilot Fireball Moonlight Classic 5K (678 registered; 660 in 2005)

Frequent contact with race director, Felon Wilson re: race preparations/needs.

7/8/06 Carter Mill 10K (127 registered; 146 in 2005)

Contact with Tracy Rafferty, one of race directors (Quick Chicks) re: race needs.
Meeting with Maurice Mallia, sponsor of the Carter Mill 10K, to introduce Tracy and invite Mallia to race.

KTC Social Event
6/24/06 Norris Watershed Trail Run—co-hosted.

NEW BUSINESS

Upcoming Non-KTC races

6/29/06---Attended VMC (Volunteer Ministry Center) 5K organizational breakfast;

Equipment rentals only:

7/22/06 Karns Meet Me At The Fair

7/29/06 Tomato Festival

8/12/06 VMC 5K --KTC is assisting with finish line and data entry/results; have been in contact with race directors Audrey Duncan and Karol Harper re: needs for their race.



OFFICE

• Answer KTC emails and KTC hotline phone messages;
• Regular preparation of expense reports, submitted to treasurer;
• Timely bank deposits of race proceeds, income from other sources;
• Regular trips to post office to pick up KTC mail.


DEVELOPMENT

6/22/06--Long Distance Committee meeting; minutes attached.

6/29, 6/28, 6/30--Worked with Marathon Director Interview Committee to complete interviews for marathon director position; final decision made at special board meeting, June 30th.

7/7/06 Traveled to Morristown to attend check presentation to Lakeway Center (serves mentally challenged adults). The KTC donated $1,100 of the Healthstar Physician’s Lakeway 5K profit to the Lakeway Center.

7/8/06 Met with Team Competition captains after Carter Mill 10K race: discussed ways to achieve overall goal of increasing participation in team competition, improving system of pre-race team registration, will decide which races on KTC schedule will include team competition, system of scoring points, considering “divisions” of team competition, e.g. Corporate, Male/Female Open, will resume Grand Prix scoring for team competition in January, 2007 (New Year’s Day 5K) through Autumnfest 8K.

7/10/06 Met with Jerry Tipton to discuss arranging audit of marathon account, as was done last year. This needs to be accomplished in order to complete registration for our state license of a charitable organization. Jerry will make the auditor arrangements. He suggested that for the coming year, it would be advantageous for the marathon to be registered separately with the state and have it’s own EIN so that the club is not required to have an annual audit.

Sent “Please re-join” letters to individuals whose KTC memberships have recently expired.


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